Osage, LLC Board Meeting

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Thursday, March 15, 2018 - 9:00am

Board of Directors Meeting
Via Conference Call: 918-807-6093 – No PIN Required
Thursday, March 15, 2018 at 9:00 AM (CST)

1. Call to Order
2. Roll Call:
     Jim Parris, Chairman
     Kay Martin, Vice-Chair
     Patsy Stuke, Treasurer
     Megan Cruz
3. Invocation
4. Agenda (Review and Approval)
5. Minutes: (see Attachment 1)
    o February 23, 2018
6. Executive Session (to discuss personnel & legal1 matters)
7. Reports:
     A. CEO Report – Ms. Janice Dearman
          a. Review of Status of Contracts:
               i. Construction - OPDG – Dustin Alphin (see Attachment 2)
                    1. Update on new manager hired by Dustin for Tinker AFB
               ii. Technology - OIS – Tony Whitehorn (see Attachment 3)
     B. Financial Report - Susan Elliott
               i. Review of financial statements (see Attachments 4)
                    1. For February 2018
               ii. Review of Aged Accounts Payable Report as of March 13, 2018 (see Attachment 5)
              iii. Review of Aged Accounts Receivable Report as of March 13, 2018 (see Attachment 6)
              iv. Balances in Osage LLC Accounts at BOK, Cash & Investment accts as of March 15th (see Attachment 7)
               v. Updated Cash Flow Projection for next 120 days (see Attachment 8) – Susan Elliott
                     1. Update on Transfer of Funds from Brokerage Account
                     2. Update on credit card collections
     C. Audit Committee Report – Jim Parris
           a. Status of audit engagement with Moss Adams
                 i. Update on Engagement Letter and Business License with Moss Adams
                ii. Update on phone call with Moss Adams to discuss timing of visit to Tulsa office and PBC schedules. – Susan Elliott
     D. Old Business:
          a. Status of installation of server for storing accounting and administrative data and documents
          b. Status of installation of fireproof safe for personnel files and contract documents, etc.
          c. Status of cancellation of lease of office space in OKC
          d. Status of SBA approval of transfer of OPDG and OIS from Osage LLC to Tallgrass
          e. Update on status of preparation of Annual Report to Congress due to be presented on April 3, 2018.
          f. Update on status of preparation of Report to the Chief due April 9, 2018.
         g. Update on cost cutting measures taken
         h. Update on submission of BancFirst Loan Application
         i. Status of preparation of scope of work for retaining legal counsel:
            i. General Counsel
           ii. Law firm with SBA specialized experience
     E. New Business: N/A
     F. Adjournment (Next Board Meeting: Thursday, April 26, 2018 via Conference Call)

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